01 · Find a room
01 / 04Find the right room, right when you need it.
♡ askAiB Room booking
AiB Plaza ⌄
Tue 3 Nov · 2026
Set your requirements to find the right space
All Floors⌄
5 rooms found
▦ Tue 3 Nov
Resources
09:00
10:00
11:00
12:00
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⌄ Floor 1
⌄ Boardrooms & meeting rooms
ⓘ
Kings Canyon
10
10:00–11:00
ⓘ
Atlas
8
Team huddle
ⓘ
Yosemite
12
Budget review
ⓘ
Sierra
6
Marketing
ⓘ
Denali
4
Five example meeting rooms · Select your requirementsDrag across the calendar to book
✓ Kings Canyon selected · Tue 3 Nov, 10:00–11:00
Illustrative calendar · Bookings and room availability
♡ askAiB Room booking
FLOOR 1 · BOARDROOM
Kings Canyon ♡
10 seats
Video conferencing
Screen
Wi-Fi
Wheelchair accessible
Room for general use, no restrictions.
Available for your meeting
NEW ROOM BOOKING
Reserve your room
Meeting titleProject planning
DateTuesday, 3 November
Start time10:00
End time11:00
＋ Add another resource Desk · Parking · Other rooms
Book Kings Canyon →
✓
Room bookedProject planning · 10:00–11:00
MICROSOFT 365 INTEGRATION
One room calendar. Two ways to book.
New room bookings appear in both systems automatically.
♡
askAiBRooms · AiB Plaza
Tue 3 NovRooms (3)DayWeekFloor 1 ⌄
09:0010:0011:0012:0014:0015:00
Kings Canyon10 seats · Screen
Team catch-up
Project planning10:00–11:00
Finance review14:00–15:00
Atlas8 seats · VC
Design review
Sierra6 seats · Screen
Workshop
⇄2-wayExchange sync
askAiB → Outlook
Outlook → askAiB
O
Outlook / ExchangeKings Canyon · Room calendar
Tue 3 NovRoom mailbox calendar
09:0010:0011:0012:0014:0015:00
Project planning10:00–11:00
Finance review14:00–15:00
✓Booking made in askAiB
Illustrative room-calendar sync · No automatic Teams meeting creation
ROOM INTELLIGENCE
Are you getting the most from your meeting spaces?
Understand demand, no-shows and whether rooms fit the meetings they host.
Last 8 weeksIllustrative data
ROOM UTILISATION0%Average meeting spaces
NO-SHOW RATE0%Of room bookings
LARGE-ROOM FIT0%Booked for only 1–2 people
Demand by room sizeBooked utilisation
Smaller spaces are under greater pressure.
2–4 people
88%
5–8 people
76%
9–12 people
58%
13+ people
34%
Room capacity vs attendeesMeeting fit
●●●●●
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10-seat room. 2-person meeting.
Large rooms are often being used for much smaller meetings.
Example of inefficient room fit
↗
Opportunity: review your room mix.Could smaller rooms ease peak demand while reserving larger spaces for larger meetings?
Illustrative figures · Compare actual occupancy, bookings and meeting size before deciding how to right-size space.
Room types · Capacity · Live availability
Playing · 01 / 04