Book on your phone
Reserve desks and other workplace resources when you need them.
Desk booking software
Find the right desk. Near the right people.
Our desk booking system makes hot desking easier. See who is in, choose a desk near colleagues and book rooms or parking for the same office day.
See who is in, when & whereBook desks + rooms + parking togetherTeams, web + dedicated mobile appFlexible rules + workplace insights
Works where your people work.
Microsoft TeamsOutlookMobile
Trusted by organisations around the world. See why they switched
Public sector procurementG-Cloud 15 framework supplier
Explore desk booking
Make desk booking easier.See how your estate could work harder.
From the booking experience people use every day to the insights that help you plan space better, jump straight to the parts that matter.
Microsoft 365 integration
Book from the tools people already use.
Bring desk booking into Microsoft Teams and connect Outlook and Exchange, so people can organise office days without constantly switching systems.
- Native Teams experience on desktop and mobile
- See colleague schedules and workplace bookings
- Keep calendars and workplace activity connected
Dedicated askAiB mobile app
Book the office day. Check in when you arrive.
Beyond Microsoft Teams and web access, askAiB has its own mobile app for the everyday workplace. Employees can make bookings, check in, find space on interactive floorplans and use QR codes on site.
See mobile booking in a demoFind your space
Use interactive floorplans to see where you're booking.
Check in on arrival
Confirm your booking from the mobile app.
Use QR codes
Access QR code workflows while you're in the office.
Easy for the people using it
Make office time worth the journey.
Give people enough visibility to plan a useful office day before they travel. See who is coming in, where they are working, find the right desk and organise everything else needed for the day in the same experience.
View colleague and team schedules, understand where people are planning to work and make it easier to coordinate the days that matter.
Search interactive floorplans by location, amenities, team zones and availability, then choose a workspace near the people you need.
Create individual, colleague, group, team and recurring bookings without turning everyday workplace planning into an admin task.
Flexible behind the scenes
Your desks. Your rules.
Run hot desks, hoteling desks, assigned desks and shared team neighbourhoods together. A desk can be reserved for a person or team when they need it, then opened up to others at different times or on different days, helping you get more value from the same estate.
- Assign desks to individuals or teams by day, time or working pattern
- Open assigned space for wider booking when it is not required
- Team, group and individual access rules
- Advance booking windows, limits and recurring bookings
- Amenities, accessibility needs and searchable attributes
- Check-in, no-show and automatic release rules
Desk booking · ConfigurationMake the right desks available to the right people.
askAiBDesk
Search by name
Favourites
Find a desk by the equipment or accessibility features you need.
Desk details
F4–Sales–19
AiB Plaza · Sales neighbourhood
Disabled accessMonitorNatural light
Example booking restrictions
Sales team accessMonday to Thursday
Open to other teamsFriday
Example configuration based on askAiB desk filters and access rules. The desk photograph is cropped from existing askAiB product artwork.
More than a desk reservation
Book the whole office day.
A desk is often only one part of the trip. askAiB lets people combine the resources they need into the same booking journey, so workplace planning feels joined up instead of fragmented across different tools.
One office day. One joined-up booking experience. Use the combinations that make sense for your workplace.
Desk utilisation & insights
Know what your desk estate is telling you.
Go beyond a utilisation percentage. Understand when booked demand peaks, which desks are rarely booked, where teams are choosing to work and which patterns are worth investigating before you change the estate.
Explore workplace insightsHow many desks are people booking? Which days are busiest? Where is demand concentrated? Which sites, floors or resource types deserve a closer look?
WORKPLACE REPORTING ILLUSTRATIVE DATA
Last 12 weeks ⌄Desk Insights
See where desk bookings peak and how your workplace is used.
Sites4+1 vs prior period
Bookings3,482+12% vs prior period
Booked utilisation68%+6 pp vs prior period
Peak booking dayTuesday92% booked utilisation
Desk bookings through the weekThis period Previous period
Site booked utilisationLast 12 weeks
Intelligence HQ78%
Riverside62%
West End49%
Maple House37%
REVIEW THE PATTERNFriday bookings are lower.
Explore which days need fewer desks before adjusting space.
COMPARE LOCATIONSReview demand by site and floor.
Use booking and check-in reports to understand demand patterns.
68%Booked
Illustrative reporting example. Bookings and recorded check-ins do not independently measure physical occupancy.
What customers say
“The cross resource booking functionality is incredible. It solves one of the biggest complaints our executive admins had. A real game changer.”System Administrator · Financial Services
Easy to manage too
“I was extremely impressed with the ease in set up and maintenance of resources in askAiB.”Office Administrator · Fortune 500 Company
Self-service administration
Manage the rules behind every desk booking.
Configure desk behaviour at site level, then manage exceptions on individual resources through the admin portal.
- Booking notice and default duration
- Check-in and auto no-show settings
- Team restrictions and resource availability
Inside askAiB
Replacing desk booking software
Already have a booking system? It should be easier to run.
Most workplaces do not need another complicated software project. If your existing desk booking system is costly to license, awkward to administer or difficult for people to use, compare the total cost and effort of staying with the alternatives.
Understand our resource-based pricingPay for spaces, not headcount.
askAiB prices its core platform by bookable resources, with unlimited users. Review your actual desk estate rather than buying a licence for everyone who may visit the office.
Handle everyday changes in-house.
Configure desk availability, team access, booking windows and check-in rules within the platform. Routine changes should not become a costly support exercise.
Plan the move around your workplace.
Start with your sites, resources, users and booking rules. We can scope migration and Microsoft calendar requirements before agreeing the rollout, with assisted setup available if needed.
Already using another provider? The data and future bookings that can be migrated depend on your existing system, data access and agreed implementation scope. Microsoft Exchange room-calendar synchronisation is an optional, separately priced integration. See setup and administration.
Why organisations switch to askAiB
Easy to adopt. Cost-effective to run.
Built around the way your workplace works.1 / 2
Desk booking FAQs
Questions buyers usually ask.
Can askAiB replace an existing desk booking system?
Yes. We can help map your current desks, locations, user groups and booking rules to askAiB. Importing existing or future bookings depends on the source system, available data and the migration work agreed. See what to consider when switching.
Do we pay for every employee who needs to book a desk?
No. The core platform is priced per bookable resource rather than per employee, and users are unlimited. For example, 300 employees sharing 75 bookable desks means 75 desk resources, not 300 user licences. A minimum annual subscription applies, and additional managed rooms, parking spaces and optional services are priced separately. Compare the pricing models.
What is the difference between hot desking and desk hoteling?
Hot desks are typically used more flexibly and may be available on a first-come basis, while hoteling desks are usually reserved in advance. askAiB can support both models, alongside permanently allocated desks.
Can different teams have different booking rules?
Yes. Access, booking windows, availability and other rules can vary by team, user, space, location or day, allowing the same desk estate to support different working patterns.
Can people book for colleagues or whole teams?
Yes. Users can book for themselves, colleagues, groups, teams and visitors, depending on the permissions and workflows configured for the organisation.
Can assigned desks become bookable at different times?
Yes. Desk access and assignment rules can be configured around different teams, users, days and working patterns so that space can be opened up more flexibly when it is not required by the usual assignee.
Can someone book parking, rooms or other resources with their desk?
Yes. askAiB supports cross-resource booking so users can organise the combination of desks, parking, rooms, lockers and other configured resources they need for an office day.
Does askAiB have a separate mobile app?
Yes. In addition to its Microsoft Teams and web experiences, askAiB has a dedicated mobile app supporting resource bookings, check-in, interactive floorplans and QR code workflows.
Can desk booking work inside Microsoft Teams?
Yes. askAiB provides a Microsoft Teams experience for desktop and mobile, with Outlook and Exchange integration to keep workplace activity connected with the tools people already use.
Make the next office day easier to organise.
Show us how your desks, teams and booking rules work today and we’ll show you how askAiB can simplify the experience.