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Workplace management software

Workplace insights.Simple booking.Better decisions.

Manage desks, rooms, parking, lockers and visitors in one flexible workplace platform. Set your own booking rules, understand how space is used and pay for resources, not users.

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Desks, rooms, parking, visitors & moreUnlimited users, resource-based pricingCustom resources, rules & approvalsMicrosoft 365 integration
01 · Workplace intelligenceSee what matters. Explore the evidence.
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Trusted by organisations around the world

Public sector procurementG-Cloud 15 framework supplier
Explore the platform

Everything you need to organise a hybrid workplace. And the insight to improve it.

Make office days easier to organise, capture a clearer picture of workplace activity, and use reporting and optional Workplace Intelligence to make better decisions.

See how askAiB works
DesksRoomsParkingVisitorsTeam schedulingInsights
01 · EASY BOOKING

Desks, rooms, parking. And whatever else you need to book.

From lockers and equipment to specialist spaces, create the resources your workplace actually needs. Give each resource its own booking rules, permissions, availability and approvals, all within the same platform.

  • Desks, rooms, parking, lockers, equipment and custom resources
  • Flexible rules, permissions, availability and approvals
  • Visitor management, team bookings and multi-resource workflows
Microsoft 365 integration

Integrated with Microsoft 365.

Book spaces, see colleague schedules and manage workplace activity from Microsoft Teams, with Outlook and Exchange connected behind the scenes.

Microsoft Teams
Outlook
Exchange
Explore Microsoft integration
One flexible booking platformResource types
02 · BETTER DATA

Understand how your workplace is actually being used.

Bookings tell you what people planned. Check-ins, no-show handling and connected workplace activity help reveal what actually happened, giving you more reliable information for planning and improving your spaces.

  • Check-in options to confirm that booked spaces are being used
  • Check-ins, no-show handling and auto-release rules
  • Microsoft Teams, Outlook and Exchange integration
Explore connected workplace data
Today · London HQWorkplace activity
●

08:42 · PresenceJames arrived at London HQ

Automatic
✓

08:43 · DeskDesk 2.18 confirmed

Matched
V

09:10 · VisitorGuest checked in at reception

Recorded
□

11:30 · RoomAtlas meeting started

In use
Manual actions required1Activity signals captured12
03 · AUTOMATED INSIGHTS

Achievable actions, surfaced for you.

Optional Workplace Intelligence analyses booking and utilisation patterns to surface findings worth investigating. Capacity pressure, underused space, changing demand and efficiency opportunities become evidence-led decisions, not just another dashboard to interpret.

Explore workplace insights
WORKPLACE INSIGHTSWorth your attention
Illustrative scenarios, not customer data
SPACE OPPORTUNITY02 / 04

The Garden floor is consistently underused.

Bookings suggest demand may be accommodated elsewhere. This could be an opportunity to repurpose or consolidate space.

31%illustrative booked utilisation
EVIDENCE TO REVIEW

Six-week trend

Spare capacity nearby

Low peak utilisation

WORTH CONSIDERING

Investigate whether the floor could operate differently.

Improve utilisationUnderstand where demand is concentrated.Reduce wasted spaceFind realistic consolidation opportunities.Reduce wasted energySpot low-occupancy patterns that may create avoidable cost.Plan with confidenceAct on forecasts and clearer evidence.
Why organisations switch to askAiB

Easy to adopt. Cost-effective to run.

01 · Cost-effective workplace platform

Make workplace booking easier. Spend less doing it.

Replace expensive or complicated workplace booking software with something simpler to manage, easier to configure and more cost-effective to run.

60%+Average Year 1 client savingsAverage saving across clients in their first year.
Individual results depend on the previous platform, resources and requirements.Discuss the potential savings
Average Year 1 client savings
Previous
solution
askAiB
60%+lower costs
Based on actual first-year client savings
Built around the way your workplace works.1 / 2
One platform. Clear add-ons.

Pay for the resources you manage. Add specialist capabilities when you need them.

askAiB keeps core workplace management simple and resource-based, with unlimited users. Visitor Management, Workplace Intelligence, Exchange integration and enhanced support are priced separately where they create distinct value.

Optional modulesAdd Visitor Management and Workplace Intelligence by site.Microsoft ExchangeClear annual integration support plus per-room pricing.Support & SLAStandard support included, with Priority and Enterprise options.
See it in your workplace

Less friction for people. Better information for you.

Show us how your workplace operates today and we’ll show you how askAiB can make it easier to use, manage and improve.

Book a tailored demo Start free 14-day trial