all meeting spaces
Room booking software
Find the right room. Make every meeting fit.
Meeting room booking software for boardrooms and shared spaces. Check availability, configure room types at no extra charge and connect bookings with Outlook and Exchange.
Configurable room types, no extra chargeTwo-way Outlook & Exchange room calendar syncBook rooms, desks, tables & theatres togetherSchedules, room screens & utilisation insights
Works where your people work.
Microsoft TeamsOutlookMobile
Trusted by organisations around the world. See why they switched
Public sector procurementG-Cloud 15 framework supplier
Explore room booking
Make room booking easier.Get more value from every meeting space.
See how to choose room types, bring resources into one booking, check schedules and keep Microsoft room calendars connected.
Microsoft 365 integration
Keep Outlook, Exchange and askAiB working together.
Connect askAiB to the Microsoft 365 environment your organisation already uses. Two-way Exchange integration keeps room calendars and bookings aligned, while users can continue working in Outlook and Teams and workplace teams retain the wider askAiB booking experience.
- Two-way Outlook and Exchange room calendar sync
- Keep familiar Outlook and Teams booking workflows
- Simple to configure and administer across rooms and users
Every type of meeting space
More than meeting rooms. Your rooms, your classifications.
Choose the space the meeting needs, whether that is a boardroom, phone booth, collaboration area, office or theatre. Configure the room types and booking filters to suit your organisation, with no extra charge for additional room classifications.
Room types included at no extra chargeFind by capacity, equipment and amenitiesApply rules to different spaces
A clear view of availability
See what is booked. Find what is free.
Browse schedules by site, floor and resource. See upcoming meetings in a timeline so employees and workplace teams can find suitable space and understand demand across the day.
All Floors⌄
Mon, 12 Oct 2026GMT Standard Time
▣ ‹ › ▦Resources
9 AM10 AM11 AM12 PM1 PM2 PM3 PM4 PM
⌄ Floor 1 - Main Demo
⌄ Rooms
ⓘAuditorium♟ 30
Marketing Meeting
ⓘKings Canyon♟ 10
⌄ Floor 2 - Small Office
⌄ Rooms & offices
ⓘF3 - Cambridge Room♟ 20
Board Meeting
ⓘF3 - Seminar Room A♟ 6
ⓘF3 - Seminar Room B♟ 1
Breakout Session
⌄ Floor 3 - Large Grayscale
⌄ Rooms
ⓘTheatre 001♟ 50
All Hands
Room availability across floors
Flexible behind the scenes
Different rooms can follow different rules.
Boardrooms, client-facing rooms, collaboration areas and phone booths do not need to behave the same way. Configure access, lead times, approvals and availability around how each space should be used.
- Different booking windows by room or room type
- Preferential access for teams or user groups
- Same-day or walk-up availability for selected spaces
- Approval workflows where higher-value rooms need control
- Room features, amenities and custom booking fields
Example room policy
Executive Boardroom
30+ days aheadExecutive team only
7-30 days aheadLeadership + client meetings
Same dayAvailable to everyone
At the room door
Book, check in and release space on the spot.
Room screen apps make it easy to see what is happening now, reserve available space, confirm that a meeting is going ahead and free the room when plans change.
- See current and upcoming room availability
- Make ad-hoc bookings at the room
- Check in and check out of meetings
- Support iOS and Android room-screen deployments
One booking. Multiple resources.
Plan the whole meeting. Not just the room.
One genuine askAiB multi-booking can bring desks, tables, theatres and other resources into the same booking. Add attendees, booking notes, cost codes and other options without arranging every resource separately.
New Multi Booking×
ResourceDateTime
TableBreakout Table 1
Mon, 12 Oct1:00 PM - 3:00 PMremoveDeskF1 Hot Desk 39
Mon, 12 Oct1:00 PM - 3:00 PMremoveDeskF1 Hot Desk 40
Mon, 12 Oct1:00 PM - 3:00 PMremoveTheatreTheatre 001
Mon, 12 Oct1:00 PM - 3:00 PMremoveAssign to HR Team⌄Category Team⌄Cost Code 123⌄
Booking Notes All HR team members expected in office
Private ○ Disable NoShow ● Repeat ○
CloseBook
▣4 resources in one bookingTable · Desks · Theatre
Mixed-resource bookings in one flowDesks, tables, rooms and theatresBooking fields and notes in one place
Room utilisation & insights
Understand whether you have the right meeting-space mix.
Track booking demand, no-shows, room utilisation and how spaces are being matched to meeting size. Use the patterns to test whether you need more small rooms, fewer large rooms or different booking rules.
Explore workplace insightsAre large rooms being used by two people? Where are no-shows creating false demand? Which room types are hardest to find at peak times?
Room intelligenceLondon HQ
Example insight view · Last 8 weeksbooked meetings
used by only 1-2 people
Tuesday morning
Demand by room sizeBooked utilisation
Meeting fitRoom capacity vs attendees
32%of large-room bookings have only 1-2 attendees
18%of small-room searches fail at Tuesday peak
Worth your attentionROOM MIXSmall rooms are under the greatest pressure. RIGHT-SIZINGLarge rooms are often being used for very small meetings. NO-SHOWSNo-shows are adding avoidable pressure to peak periods. PEAK DEMANDTuesday morning is the hardest period to find space.
Demand for 2-4 person rooms is materially higher than the rest of the room estate.
Review whether booking guidance or access rules could protect high-capacity space.
Check-in and release rules may help return unused rooms to availability sooner.
Use time-of-day patterns to test whether room mix or meeting behaviour needs to change.
What customers say
“The cross resource booking functionality is incredible. It solves one of the biggest complaints our executive admins had. A real game changer.”System Administrator · Financial Services
Easy to use
“The look and feel of askAiB is a step ahead of other resource booking tools we explored. It has a modern feel and ease of use that other tools are missing.”Project Sponsor · Large Enterprise
Self-service administration
Keep room configuration in your hands.
Manage room resource types, individual room details and who can book them. Set the site-level booking behaviour to fit your meeting spaces.
- Resource types, capacity and attendees
- Booking notice and resource restrictions
- Separate Exchange setup where required
Why organisations switch to askAiB
Easy to adopt. Cost-effective to run.
Built around the way your workplace works.1 / 2
Room booking FAQs
Questions buyers usually ask.
Can askAiB connect to Exchange room calendars?
Yes. askAiB can connect room resources with Exchange calendars so workplace bookings and room calendars can stay synchronised.
Does it cost extra to create different room types?
No. Classify room resources as boardrooms, collaboration spaces, phone booths, offices, theatres or other categories your organisation needs, without an extra charge for the classification itself. Standard resource licensing still applies.
Can different rooms have different booking rules?
Yes. Booking windows, access rules, approvals and availability can vary by room, room type, team or user group.
Can people find rooms by capacity and amenities?
Yes. Rooms can be configured with capacities, amenities, equipment and other searchable attributes to help users find a suitable space.
Can users book or check in from a room screen?
Yes. askAiB room-screen apps support on-the-spot booking, check-in and check-out workflows for meeting spaces.
Can a room booking include visitors or other resources?
Yes. The multi-booking flow can combine different bookable resources, including rooms, desks, tables and theatres, into one booking. Visitor workflows can also be managed through askAiB.
What room analytics can we track?
Room reporting can cover booking volumes, utilisation, no-shows, room types, teams, days and times, helping workplace teams understand how the room estate is performing.
Make it easier to find the right space for every meeting.
Show us how your rooms, calendars and booking rules work today and we’ll show you how askAiB can simplify the experience.