askAiB Team Booking
Don’t just book spaces, easily bring teams together
People don't come to the office to sit on their own and do paperwork.
Stop the office being a productivity deadzone - get teams wanting to come to the office, and meeting with purpose.
Give people an easy, Teams integrated, and fast way to book everything needed for effective collaboration for them and their colleagues in a single transaction - and seamlessly invite people along.
One-click MS Teams integrated team and colleague invites
One Click Team Invites
Book the rooms, desks and spaces your team office days need in one go, and automatically invite the team, seamlessly arranging everything needed for productive in office work
Allocated Team Spaces
Allocate spaces directly to team, creating zones and neighborhoods, with the flexibility of assigning the same space to different teams on different days
Resource Flexibility
Reserve some spaces for team and collaboration work, using customisable rules to make sure space is always available for the most productive use possible
Empower productive and meaningful collaboration between people and teams
Use both your existing team structures and askAiB’s user configurable “favourites” lists to see on who is in the office when, the best times for meetings and directly arrange in-person collaborative work.
Easily create your own lists of favourite colleagues, teams, resources and more, and see the current status and next known location of each
Easily book with and near the people you want to work with, book all the office resources you need and quickly invite others to join you in the office
See when other people and teams are in the office, arrange meetings for when most people are already planning to be in the office
See availability of your teams and favourites, and book straight from the workplace productivity apps like Teams and Outlook that you already use.
Want to try askAiB for yourself? Get started with askAiB now with a free 14 day trial!
Get real flexibility into your space, delivering team oriented, high value outcomes
"No one wants to show up to the office and either have nowhere appropriate to work, or even worse, feel like they’ve wandered in on a Sunday afternoon and the place is empty and there’s no one for them to work with."
Show people where their neighborhoods and colleagues are in the office, where they can gather to meet and work and drive value and positive outcomes from in-office experiences.
Make the most of your space by assigning the same space to different teams on different days.
If team spaces aren’t in use, open them up for others to use however they want, based on rules you decide
Reserve some spaces for team work, without compromising your desk and room estate availability. Make your office go further with the flexible booking rules allowing space to be multifunctional depending on who needs them, when and what for.
Your space, your rules. Configure how far in advance users can book from same day to months in advance, choose if some spaces require approvals or provide preferential space access to certain user groups.
Want to see a live demo and ask questions about team booking and scheduling?
Come to the office with purpose, not for paperwork
People don’t come to the office to do paperwork - but complex booking processes will put them off completely.
"Too many clicks” trying to work out when to go to the office and see their workmates will turn them off.
askAiB gives your teams the platform to let them seamlessly, quickly and easily see who is in when, and quickly arrange worthwhile face to face interactions.
An Easy to Use, Complete, Scalable Team Scheduling Solution
Team Invites & Schedules
See when your team mates are in, find all the resources you need, reserve for them directly and invite them to join you hassle free
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Self-Build Favourites Lists
View your the current and future locations of your team, or build your own favourites lists of colleagues, resources and more!
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Floorplan Zones
Mark-up your floorplans and let people search for and find colleagues, team zones and more. See who is where from your team in real time
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Collaboration Resources
Create custom, dedicated collaboration resources to give people the spaces they need to have productive in person experiences
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Flexible Team Allocations
Allocate particular zones or neighborhoods to particular teams with the flexibility to change which team has which space day by day
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Improve Space Efficiency
Use custom booking rules to make sure that you reserve spaces for teams if they need them, but make them usable by others if they are empty
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Learn more about Ask AiB today!
Ready to learn more about Team Scheduling with askAiB?
Get in touch today and discuss askAiB's team scheduling solutions.
We will explore how askAiB can help you make sure that your team are set-up to easily see schedules and organise in-person collaboration, creating a smarter workplace.
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Team Booking FAQs
Learn more about hybrid team management and the importance of getting workplace policies and access right when implementing a hybrid office, the pitfalls to avoid and what to look for with room booking, multi-use spaces and other bookable team resources with the answers to our frequently asked questions. The full list of team booking FAQs can be found here.
A team workplace booking solution is a system that shows who is going to be in the office and when. It can also show which are set office days for which teams if an organisation has these.
It should also allow users to search ad hoc to see who is where at any given time, and where their next expected location in an office is.
A workplace booking solution can be an integral part of the hybrid workplace – greatly enhancing the value of in person collaboration by making every trip to the office a trip with a purpose.
People go to the office for collaboration, social connection, and productivity. Being around colleagues fosters teamwork, relationship-building, and a sense of belonging. In-person meetings, onboarding, and culture-sharing are often more effective than virtual alternatives. Offices provide a change of scenery, helping to avoid isolation and boosting focus. Many tasks—like brainstorming, hands-on work, and quick discussions—are harder or slower over video calls.
Face-to-face interactions strengthen communication, reduce misinterpretations, and prevent the exhaustion of back-to-back virtual meetings. Plus, the office offers opportunities for spontaneous conversations, networking, and social activities like coffee or lunch outings.
For teams, the amount of space allocated should depend on the number of people in the team, the volume of time they are expected to be in the office and whether you want to keep teams together in single neighborhoods or encourage office mobility and for people to move between different spaces meeting new colleagues. This will all be balanced against the total estate available and which are the right resources to be provisioning or whether adding further rooms or collaboration resources would provide further benefit to a team.
No, in general the needs of all teams are not the same. Some teams will either have a requirement to be in the office more than others, and other teams with specific equipment needs may also find it necessary to be in the office more than others.
Even in organisations where all teams are subject to the same rules, the size of the team becomes relevant and how much space each team will require.
It can be very helpful to let people book through the calendars and tools they already use. It’s generally important to make sure there are multiple channels for accessing office booking apps.
With askAiB, you can access from web, mobile, calendars and Teams.
Yes. With many teams now not in the office every day, staggering who is in when and making sure that your office space is in constant use is important in driving value, and also effective rotating of when different teams are in reduces the needs for so much space. Expectations and requirements for being in the office can be effectively managed with workplace attendance or hybrid working policies – and can have a significant impact on space requirements.
Many organisations also looks to combine HR policies with workplace policies to make sure considerations and adherence to policies are addressed.
