askAiB Visitor Management
Set the tone with streamlined, slick and secure visitor experiences
Your office tells the story of you and your organisation to everyone who visits.
Straightforward, integrated and easy to use - let Ask AiB’s Teams and Outlook integrated visitor management system show the best of you.
Simple, Secure Visitor Management
For your people, visitors and contractors
Book and manage all expected visitors to your office in one place, start to finish
Monitor office attendance
Keep track of who is on site with seamless check-in and check-out of people
Standalone and Integrated
Book office visitors and attendees either standalone or as part of an existing booking
A simple, integrated, way to easily manage internal and external visitors to your office
Simple, intuitive and integrated. Ask AiB visitor management handles the arrival experience for colleagues, visitors, contractors or any other group coming to your office.
Register site attendees with an intuitive interface, whatever your preferred device as either standalone or when booking other resources
Get updates on visitor statuses, arrivals and more with automated updates via email, Teams or Outlook
Register site attendees with our "out-of-the-box" integrations with your preferred workplace productivity tools, managing your bookings wherever you are
Check-in via reception or tablet, and for users with other resource bookings - automate the check-in process to those bookings as soon as they arrive on site.
Automate the distribution of arrival maps, building information and arrival instructions to visitors - with curated content based on the type of site visitor.
Curate Your Own Visitor Experiences
Standalone or Integrated
Book standalone visitors or site attendees, or integrate the process into your resource bookings, seamlessly centralising data on expected attendees
Arrival Notifications
Get email or Teams alerts for when your visitors arrive, streamlining the visitor experience and making sure hosts are alerted, no matter where they are
Multifunctional Check-In
Allow visitors, contractors or even colleagues to check-in and out. Further the office experience by optionally also checking colleagues into their other bookings
Tablet Application
Provide slick arrival experiences with configurable tablet check-in experiences. Allow site attendees to register, check-in or provide other details you may need
Teams & Outlook Integrated
Easily book desks, meeting rooms, and other resource types you create either individually or in group bookings
Visitor Instructions & Maps
Provide the best introduction to your office by automatically distributing site information, directions and office maps to site attendees
Learn more about Ask AiB today!
Ready to learn more about Visitor Management with askAiB?
Get in touch today and discuss askAiB's Visitor Management solutions.
We will explore askAiB's visitor management solution, your requirements and how we can help you create the best possible visitor and colleague experiences.
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Visitor Management FAQs
Learn more about the imporntance of being able to easily customise your hybrid booking system with the answers to our frequently asked questions. The full list of visitor management FAQs can be found here.
A visitor management system allows you to register and manage the experience of visitors to your office.
These can be external visitors, internal visitors from other sites, contractors or even people who work in the building who need some sort of arrivals process.
Visitor management systems usually comprise of a registration, check in on arrival, check out on departure and notifications system. Other features may include emailing maps and instructions to site attendees, pre-arrival screening or questionnaires or delivery management.
It’s important to know who is coming to site and when they are expected to ensure you provision an experience which reflects you and your organization well.
There may also be security implications of knowing who is expected or is on site, and ensuring that all visitors are escorted as appropriate whilst on site.
A visitor management system allows you to curate and control the experience visitors to your sites have whilst they are with you.
Joining instructions are guidance provided to a visitor to site in advance of their arrival. This may include an email with details on how to find the site, security information, maps or other pre-arrival requirements including screening/site onboarding where deployed.
The first experience visitors have of visiting your organization may well be the pre-arrival communication.
Getting this right and then providing a slick arrival and on-site process is a great way of showing that you are a professional and well organized. Curating the visitor experience you feel best represents your organization and values is a great way to set the tone for any engagement.
Yes, visitors can be required to complete pre-arrival screening or site onboarding. There may then be instances where this has to be completed in advance or site access may be denied or visits cancelled dependent on your policies as an organisation.
The pre-screening and onboarding can range from health related screening questions to security or health and safety.
It’s completely configurable and up to you!
Yes, you can “check in” for desk, room or other bookings through integration with your visitor/site attendee registration system. This can be a nice way of streamlining the in-office experience and ensuring that all users have to do is be on site, and not remember to check-in for individual bookings they have.
