Unlimited usersStaff, volunteers, trustees and casual users
Workplace booking for charities & not-for-profits
A complete workplace booking platform. Without enterprise pricing.
Desk and meeting room booking for charities and not-for-profits, without enterprise pricing. Manage parking, visitors and other resources too, with up to 75 bookable resources, unlimited users and first-site setup included.
No per-user licenceMicrosoft 365 integratedSupport included
CHARITY & NFP PLAN
£75/ month
Up to 75 bookable resourcesOne simple monthly price for the workplace resources your organisation needs to manage.
First-site setupSetup and migration included
Support includedHelp with product questions
Trusted by charities, associations and mission-led organisations
Built for NFP budgets
Predictable pricing. No per-user penalty.
Many workplace platforms were priced around large corporate estates and enterprise licence models. Our NFP plan is deliberately simpler: pay for the resources you manage, not every member of staff, volunteer, trustee or occasional user who might need access.
- Up to 75 bookable resources included
- Unlimited users
- Mix desks, rooms, parking and other resource types
- Support included
- Bespoke quotes available above or below 75 resources
Why charities switch
You should not need enterprise budgets to get good workplace software.
For smaller and mission-led organisations, expensive per-user licences, bloated feature sets and difficult administration can turn a simple booking requirement into unnecessary cost and effort.
One platform
Everything needed to organise a shared workplace. Without buying separate systems.
Start with the booking requirements you have today and keep the flexibility to manage more as your workplace changes.
Hot desks, allocated desks, team areas and floorplan booking.
Meeting rooms, room calendars, amenities and flexible booking rules.
Register visitors, manage arrivals and keep hosts informed.
Manage limited parking alongside the rest of the office day.
Lockers, equipment, collaboration spaces or resources unique to you.
See who is planning to be in and coordinate useful office days.
Setup & migration included
Switching should save money. Not create another project.
For the first site and floorplan, askAiB includes setup and migration support as part of the NFP offer. We work with your team to configure the resources, rules and experience you need, then help you get people using it.
- First site and floorplan setup included
- Resource and booking configuration support
- Migration planning around your existing setup
- Simple non-technical administration after launch
- Support included
A simple move to askAiB
01Share your current setupSites, floorplans, resources, users and rules
02We configure your first siteBooking structure, floorplan and permissions
03Validate what needs to moveExisting bookings and resource data where required
04LaunchGet your people booking with ongoing support
Microsoft 365 integration
Keep booking inside the tools people already understand.
askAiB works across web and mobile and can sit alongside the Microsoft tools your organisation already uses. Teams gives people a familiar place to manage workplace bookings, while Outlook and Exchange connectivity can keep room booking joined up.
- Microsoft Teams booking on desktop and mobile
- Outlook and Exchange room booking connectivity
- Single sign-on
- Same workplace rules across booking channels
Microsoft 365Your workplace in familiar tools
MICROSOFT TEAMSBook your office day
ConnectedDesks, rooms and resources from desktop or mobile.
OUTLOOKKeep room booking joined up
ConnectedConnect familiar meeting workflows with askAiB.
WEB + MOBILEUse askAiB directly
ReadyInteractive floorplans and the full booking experience.
Workplace utilisation
Know whether your workplace is actually earning its cost.
Understand when people come in, which spaces are used, where no-shows create false demand and whether your current workplace footprint matches the way your organisation now works.
Explore workplace insightsWhich days are busiest? Which rooms or desks are rarely used? Are you paying for space the organisation no longer needs? Where could shared space work harder?
Workplace intelligenceMain Office
Illustrative view · Last 8 weeksTuesday utilisation
Friday utilisation
booked resources
zone worth reviewing
Demand by dayAverage booked utilisation
What an NFP customer says
“Our users love it and it's saved us thousands per year.”Katie Hardie-JensonCEO · WRASAC
Less money tied up in workplace software.
More flexibility to give everyone who needs it access, without expanding the licence bill user by user.
Charity & NFP FAQs
Questions organisations usually ask.
How much does askAiB cost for charities and not-for-profits?
The standard NFP rate is £75 per month for up to 75 bookable resources with unlimited users. Bespoke quotes are available where you need a different resource count or additional services.
What counts as a bookable resource?
Resources can include desks, rooms, parking spaces, lockers, equipment, collaboration spaces and other custom resource types configured in askAiB.
Is setup included?
The standard NFP offer includes setup and migration support for the first site and floorplan. Additional sites, specialist integrations or custom work can be scoped separately.
Can staff and volunteers all have access?
Yes. The NFP plan includes unlimited users, so wider access does not increase the subscription simply because more people need to use the booking platform.
Does askAiB work with Microsoft Teams and Outlook?
Yes. askAiB supports Microsoft Teams booking and can connect with Outlook and Exchange workflows. Some integrations may carry separate charges depending on the configuration required.
Can we manage visitors as well as desks and rooms?
Yes. Visitor management is part of the wider askAiB platform and can sit alongside desks, rooms, parking and other workplace resources.
Spend less on workplace software. Keep the booking experience people need.
Show us what you use today and we will give you a clear NFP quote, including what migration would involve and where askAiB could simplify the setup.