Enterprise workplace management
Make the workplace easier to use. Make the estate easier to improve.
Manage sites, resources, visitors and Microsoft 365 workflows on one platform. Compare booking activity across your estate, uncover utilisation patterns and identify opportunities to improve how space is used. Better workplace data can also inform wider efficiency and ESG plans.
One experience across multiple sitesCentral control, flexible local rulesMicrosoft 365, SSO + provisioningUtilisation insight for efficiency + ESG planning
ENTERPRISE WORKPLACEOperate today. Improve what happens next.
IllustrativeaskAiBOne platformRules · identity · activity data · reporting · insights
Explore enterprise
Built for workplace complexity.Without making the experience complicated.
See how askAiB helps enterprises operate multiple workplaces consistently, gather comparable activity data, connect Microsoft 365 and turn estate-wide patterns into insight for improvement.
Workplace complexity
Standardise what matters. Keep flexibility where it matters.
Larger organisations rarely have one office model. Set common administration, identity and reporting standards centrally, then apply different booking rules, access permissions and resource allocations by location. Compare sites without forcing every office to operate in the same way.
One experience for employees
People can find and book the workplace resources they need without learning a different process for every office.
Different rules by location
Apply permissions, availability, approvals and allocation rules around the way each site or resource needs to operate.
One data foundation for improvement
Bring bookings, check-ins, visitors and resource activity into a consistent structure so patterns can be compared across locations.
Enterprise-wide workplace data
Better data should not depend on people remembering to update another system.
The value of an enterprise platform is not only that every office can use the same system. askAiB is designed to reduce the amount of manual engagement needed to create useful workplace data. Bookings, check-ins, visitor activity and connected Microsoft workflows can build a more consistent data foundation across sites, floors and resource types.
BookingsIntent and demand captured through normal workplace planning
Check-insStronger usage signals without relying on retrospective surveys
VisitorsExternal demand and on-site activity captured as part of the arrival process
Connected contextSites, floors, teams, resources and Microsoft identity data give the activity meaning
The principle is simple: the less extra work users have to do, the more consistently useful data can be captured. Booking data is still not the same as physical occupancy, so askAiB keeps different signals distinct and makes clear what the data actually shows.
ESTATE DATAOne view. Multiple locations.
IllustrativeSiteBooked utilisationCheck-insFriday demand
London HQ72%1,28438%
Manchester61%74231%
Edinburgh48%39624%
WHAT THIS ENABLESReveal patterns, surface opportunities and focus improvement work where the estate is behaving differently.
One operational platform
Manage more than desks. Without stitching together separate tools.
Bring desks, rooms, parking, visitors and organisation-specific resources together. Local teams can apply the rules they need without a separate booking system for every resource type, while central teams retain a consistent view across sites.
DesksIndividual, team, allocated and shared workspace
RoomsRoom booking with Outlook and Exchange connectivity
ParkingBookable, allocated and controlled parking spaces
VisitorsPre-registration, arrival workflows and host notifications
Custom resourcesEquipment, lockers and organisation-specific resource types
CONNECTED WORKPLACEOne operating layer
Employee experienceTeams · Outlook · Web · Mobile
Workplace resourcesDesks · Rooms · Parking · Custom
VisitorsArrival · Host notification · On-site status
AdministrationRules · Permissions · Fields · User management
InsightsReporting · Findings · Forecasts · Opportunities
Microsoft 365 integration
Fit the workplace into the environment your organisation already runs.
Reduce change for employees and administration for IT by connecting askAiB with Microsoft 365. Identity, booking and room workflows can work with the tools already used across the organisation.
- Microsoft Teams workplace experience
- Outlook and Exchange room calendar connectivity
- Microsoft Entra single sign-on
- Automated user provisioning and field mapping
- Central user management with organisational data
MICROSOFT 365Connected to askAiB
TeamsWorkplace booking and access
OutlookRoom and calendar workflows
ExchangeTwo-way room synchronisation
EntraSSO, provisioning and user data
Control without rigidity
Enterprise governance does not mean every site has to work the same way.
Create the standards that matter centrally, then configure local differences without rebuilding the platform for every office.
Control who can sign in and how organisational data is used to manage access and experience.
Keep a consistent operating model for users, administration and reporting.
Configure availability, restrictions, approvals and allocation around each workplace.
Support different resource types and operational needs without adding another platform.
From better data to measurable improvement
Reveal the insight. Then find the efficiency gain.
More complete, consistent workplace data helps teams see what is changing across the estate and where there may be opportunities to improve. Workplace Intelligence analyses that data for demand shifts, capacity pressure, booking behaviour and underused periods, helping organisations identify where space, operating patterns or workplace policy may be worth reviewing.
Reveal capacity pressure and underuse Compare demand changes across locations Identify inefficient booking patterns Use insight to test improvement opportunities
The aim is not to automate workplace decisions blindly. askAiB helps surface the pattern and the insight behind it, so your team can test whether changes to space, allocation or operating practice could improve efficiency.
Explore Workplace IntelligencePORTFOLIO VIEWWhat should you know?
4 findingsFuture product direction
Connecting workplace insight with energy and ESG planning.
Today's booking, check-in and utilisation information already helps teams make better space decisions. Our next direction is to combine that foundation with additional presence and energy context, making it easier to investigate building efficiency, costs and ESG opportunities.
More passive engagement
Explore ways to capture more reliable attendance signals through everyday workplace behaviour and connected systems, with less manual effort from employees.
Less dependency on occupancy hardware
Investigate network-derived presence signals that could complement bookings and check-ins, potentially reducing the need for dedicated occupancy hardware in some deployments.
Workplace efficiency planning
Bring demand, capacity, utilisation patterns and operating context together so teams can explore whether to rebalance attendance, change allocations, consolidate activity or review the amount of space they operate.
Energy + ESG context
Our direction is to connect workplace demand with energy and cost data, helping teams investigate inefficient building operation and support evidence-led ESG and estate planning. Energy data integration is not a current product capability.
Today
Available today: booking, visitor management, Microsoft integration, reporting and Workplace Intelligence. Network-derived presence, energy-data integration and the broader energy and ESG features described here are future direction, not currently deployed capabilities.
Security & deployment
Built to get through IT, security and procurement review.
Enterprise deployment needs more than a polished user interface. askAiB combines Microsoft Azure hosting, identity integration, encrypted data and documented security controls with implementation and support options for more complex rollouts.
Explore security & hostingHosted on Microsoft Azure with UK or US data-hosting options.
Certified security baseline with documented controls available for review.
Data encrypted in transit and at rest.
Enhanced Support by quotation and separately priced implementation services are available.
Built for adoption
“The look and feel of askAiB is a step ahead of other resource booking tools we explored. It has a modern feel and ease of use that other tools are missing.”Project Sponsor · Large Enterprise
Talk to us
Show us how your workplace is structured, and what you need to learn from it.
We will tailor the conversation around your sites, resources, Microsoft environment, data requirements, governance and reporting priorities.